Posted: Tuesday, December 26, 2017 10:09 AM
Job Description Job description Administrative Assistant is responsible for Assisting the CEO of The Plaza Group. Also, responsible for processing real estate transactions and coordinate closing paperwork on properties sold, listed, leased, and managed, including managing the necessary documentation between real estate brokers, agents, escrow companies, and title companies from start to finish, ensuring that files are in compliance with the Bureau of Real Estate. Additionally, this person is responsible for prioritizing projects to meet deadlines and facilitating the day-to-day objectives of the CEO. This person should be a motivated, energetic individual. The Administrative Assistant will perform administrative work of moderate difficulty and complexity and will provide support across the team. The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an executive. The ability to learn quickly and constantly thinking outside of the box, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Essential Job Duties and Responsibilities: · Office administrative functions. · Prepares and tracks real estate contracts and disclosures. · Assist in writing up contracts in zip-forms and sending contracts out for signatures via docu-sign. · Forwards completed and executed documents to transaction coordinators/RE agents as necessary. · Tracks progress of escrow process from start to finish or close including communicating with escrow and title companies. · Input new listing data and update MLS information. · Assist in gathering of property comparable information from the MLS. · Coordinate broker/investor/lender - calls, meetings, events etc. · Participate in due diligence checklists. · Prepare reports on excel. · Prepare property management statements. Desired Skills and Experience Bachelor’s Degree or commensurate experience required: · Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, and Outlook. · Work independently. · Excellent written and verbal communication skills. · Ability to multi task. · Legal, banking or commercial real estate experience a plus · Transaction Experience; CA Real Estate License a plus. · Real Estate, Title, Escrow experience preferred. · 2+ years of closing experience with a mortgage company, escrow company, real estate brokerage or financial institution preferred. · Strong organizational skills; ability to manage multiple priorities and deadlines. · Experience with Title/Escrow closing and familiarity with related documents. · Proficient with MLS system. · Extensive knowledge of the complete life cycle of a real estate transaction. · Strong oral and written communication skills. · Proficiency with Microsoft Office applications. · Proficient with MS Word, Excel, and Outlook. · Ability to work under minimal supervision. · Costar & Property Radar knowledge a plus. Company Description About this company The Plaza Group is a fully-integrated residential and commercial real estate investment and operating company. PG is a leader in acquiring, developing, and redeveloping regional investment properties located primarily in Southern California. PG has in-house capabilities that include investment, development, asset management, property management, marketing, leasing, and brokerage services. PG offers a broad range of opportunities and management services. PG's Principles of Business include, doing the right thing, building bridges, valuing our people and working to win.
• Location: Orange County
• Post ID: 154666232 orangecounty