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Posted: Friday, December 29, 2017 3:38 PM

Job DescriptionKelly Services is looking for a professional, high level Executive Assistant to be supporting a Senior Vice President of Procurement at Western Digital in Irvine, CA. Long term contract - could be temporary to permanent position.SUMMARY:Under limited supervision, and acting on own initiative, provides advanced secretarial and specialized administrative support to the Vice President of Global Procurement and, secondary support to the Procurement Directors. A great deal of interaction with various departments, Finance, Legal, Accounts Payable and suppliers required. Independently investigates assigned projects, determines approach, method of research, and information required. Duties are typically varied and complex.Primary Responsibilities:- Prepares or assists in preparing various reports and graphs- Coordinates Supplier Qualification documentation and follow-up through successful completion- Coordinates department new-hire orientation.- Coordinates calendar for Vice President. Schedules meetings, arranges appointments and interviews.- Sets up WebEx and Video Conferencing meetings- Responds to customer service issues, routing to appropriate parties and ensures timely resolution. - Composes and distributes memos and letters. Assists in designing, writing and distributing Travel Bulletins, blogs and Newsletters. - Coordinates complex activities between departments and outside parties; contacts company personnel at all levels to gather information and prepare reports.- Assists in the design and implementation of department administrative procedures and systems. - Coordinates department meetings. Prepares agendas, presentations and meeting minutes- Performs administrative duties such as maintaining files, composing and typing business correspondence, sending mail messages and coordinating travel arrangements.RequirementsKnowledge and Skills:- Ability to handle confidential information with the highest discretion a must. - Excellent oral and written communication skills.- Skill to compile, prepare, format and analyze reports and other documents.- Skill to research issues to assist with problem resolution.- Ability to handle a variety of assignments concurrently.- Demonstrates excellent interpersonal skills sufficient to interact with all levels. Ability to positively influence others to expedite projects to meet established deadlines/milestones. - Self managed, resourceful, ability to work independently, with great initiative. - Proficient with Microsoft Office - Word, Excel, PowerPoint. Knowledge of Visio a plus.- Experience with Oracle, Box and Jive a plus- Highly ethical business practices.- Exceptional customer service skills. Qualifications:- High school diploma or equivalent required, two years of college level business courses desired, college degree a plus - Five years of increasingly responsible experience in a related field, performing administrative duties, including independent projects, problem solving and effective dealings with all levels of employees. - Experience supporting Vice President level or aboveWhy Kelly(R)?At Kelly Services(R), we work with the best. Our clients include 95 of the Fortune 100 (TM) companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.About Kelly Services(R) As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]


• Location: Orange County

• Post ID: 155171372 orangecounty is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018