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Posted: Thursday, December 21, 2017 4:27 AM

**Administrative Assistant A2** **Preferred Qualifications** This Administrative Assistant position at the Irvine, CA office will maintain the reception desk and provide a safe, secure and efficient work environment for our employees, visitors, and customers. Responsibilities include + Professionally interact withother Oracle employees, Oracle business partners and customers. + Schedule conference rooms basedon the needs of each individual event and maintain the rooms withprofessional appearance. + Monthly reporting required. + Establish annual budget,complete purchase requisitions, manage purchase orders by trackingservices received and billing status and complete monthly purchase orderreport. + Answer and direct all calls andgreet visitors in an efficient, professional manner. + Maintain and stock daily coffeeand soft drink dispensers. + Understand and follow frontdesk and office security procedures. + Maintain professionalappearance of reception desk and lobby area. + Maintain facility appearanceand general office equipment. + Communicate and coordinate withbuilding engineers and property management regarding HVAC, plumbing,janitorial, etc. + Coordinate repair requests withproperty manager and/or external vendors. + Obtain vendor price quotes,obtain vendor statement of work, and arrange for new vendor set up + Seek to identify cost effectivepurchasing alternatives + Complete new hire arrangementsincluding office orientation. + Acts as an information sourceon organization policies and procedures. + Acquaint employees with officeprocedures. + Sort and distribute allincoming mail, post outgoing mail. + Keep accurate log of deliveriesto the office. + Responsible for overall officesafety and security. + Act as Emergency Response Team(ERT) floor warden in an emergency. + Other facility relatedresponsibility as assigned. Real Estate & Facilities (RE&F) manages Oracle owned and leased properties around the world. The minimum amount of time you are expected to remain in this position before you are able to transfer to another position at Oracle is 18 months. **Detailed Description and Job Requirements** Provides clerical support within any of a variety of departments. Supports an SVP or below. Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel. Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience. **Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.** **Job:** General Administration/Secretarial **Location:** US-CA,California-Irvine **Job Type:** Regular Employee Hire **Organization:** Oracle


• Location: Orange County

• Post ID: 154097462 orangecounty is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017